Call Meeting to Order

1. CALL PROFESSIONAL SERVICES SUBCOMMITTEE TO ORDER
   Minutes: Ms. Cindy Rounds, Chairman of the Subcommittee, called the meeting to order at 8:10 a.m.
   
   Present were:
   
   Ms. Cindy Rounds, Chairman, PSSC
   Ms. Vicki Drake, Member, PSSC
   Mr. Jimmie Johnson, Member, PSSC
   Mr. George Latimer, Associate Superintendent, Administration and Business Services
   Ms. McGlade Holloway, Assistant Superintendent, Facilities Services
   Mr. Tom Young, General Director, Facilities Planning and Construction
   Mr. James Scott, Project Manager, Facilities Planning and Construction
   Mr. Jim Womack, Director, Facilities Planning and Construction
   Ms. Mia Jones, Director, Minority Business Affairs
   Mr. Garfield Rhoden, Compliance Specialist, Minority Business Affairs
   Mr. Tony Zebouni, Assistant General Counsel, Office of General Counsel
   
   

Approval of Consent Agenda

Agenda
1. Items to be discussed

1. ADDITIONS, REMODELING, RENOVATIONS AND SITE IMPROVEMENTS AT PAXON SCHOOL FOR ADVANCED STUDIES NO. 75
   Minutes: Mr. Tom Young, Director of Facilities Planning and Construction, explained the project and indicated that one of the Evaluation Committee Members wished to withdraw his scores from the project in question. Mr. James Scott, Project Manager, Facilities Planning and Construction, addressed the Subcommittee regarding why he wished to withdraw his scores. The reason given was that he had felt he had been approached by the firm of Peter Brown Construction at a social function prior to the interview process for this project and felt their actions had been improper at the time. He feels that had this incident not taken place he would have scored them differently in the interview. Staff provided the Subcommittee with matrix totals showing the rankings with and without Mr. Scott's scores included.
   
   After some discussion Ms. Drake moved, and Ms. Rounds seconded the following motion:
   
   "That the Subcommittee accept James Scott's withdrawal of his scores on this project."
   
   Vote - Ayes - 2 (Drake, Rounds) Nays - 1 (Johnson)
   
   The motion passed 2 -1.
   
   The Subcommittee took a short recess while staff refigured all totals for all four (4) firms without Mr. Scott's scores. After the recess staff provided the Subcommittee with the following rankings:
   
   Peter R. Brown Construction, Inc. - 168.66
   Rattler Construction Contractors, Inc. - 159.16
   S. L. Construction and Remodeling, Inc. - 155.5
   C. C. Borden Construction, Inc. - 152.66
   
   After discussion, Mr. Drake moved, and Ms. Rounds seconded, the following motion:
   
   "That the project be awarded to Peter R. Brown Construction, Inc., with the other firms ranked in the order of Rattler Construction Contractors, Inc., S. L. Construction and Remodeling, Inc., and C. C. Borden Construction, Inc."
   
   Vote - Ayes - 2 (Drake, Rounds) Nays - (Johnson)
   
   The motion passed 2-1.
   
   The Subcommittee requested that Mr. Zebouni assist staff in drafting an appropriate policy and procedure to following in instances such as this.
   
   The Subcommittee also requested that Mr. Young provide them with a corrected matrix on this project with Mr. Scott's scores removed.
   
   

Adjournment

1. ADJOURNMENT
   Minutes: The Subcommittee Meeting was adjourned at 9:25 a.m.