Call Meeting to Order

1. CALL MEETING TO ORDER
   Minutes: The Chairman called the meeting to order at 9:07 a.m.
   
   

Agenda
1. Items to be discussed

1. SUPERINTENDENT'S CONTRACT
   Minutes: Mr. Chatmon stated that this is a three year contract and not a five year. Mr. Chatmon referred to his memorandum dated February 26, 2003 concerning deferred compensation. In a three year contract with this additional amount, then the first year would be deferred. Actually, the first year, the Superintendent would "fore go" - skipping out the first year of deferred compensation. The Board requested that this be put in writing.
   
   Speakers:
   
   Ms. Kris Barnes, Board Chairman
   Ms. Martha Barrett, Board Member
   Ms. Brenda Priestly Jackson, Board Member
   Ms. Cindy Rounds, Board Member
   Ms. Nancy Broner, Board Member
   
   Ms. Barnes mentioned that at a recent Chamber of Commerce meeting, it was discussed tracking approximately 1,500 unemployed, uninsured people and area hospitals offering services to these patients.
   
   Speakers:
   
   Mr. Jimmie Johnson, Board Member
   Ms. Vicki Drake, Board Member
   
   Mr. Chatmon requested direction in placing an approved item on the April 1st agenda. Once the Board agrees on whichever document, Mr. Chatmon will submit it to the Superintendent. We will need to finalize this item this week because next week is spring break.
   
   Speakers:
   
   Ms. Nancy Broner, Board Member
   Ms. Martha Barrett, Board Member
   Mr. Kris Barnes, Board Chairman
   
   A tentative date of March 24, 2003 at 2:00 was set aside to complete discussion on this item. Again, Mr. Chatmon stressed the urgency in completing and/or making a decision this week.
   
   LEAVE: Christmas Leave is acceptable; 10 days consulting is not acceptable.
   
   Speakers:
   
   Ms. Kris Barnes, Board Chairman
   Ms. Brenda Priestly Jackson, Board Member
   Mr. Derrel Chatmon, Assistant General Counsel
   Ms. Cindy Rounds, Board Member
   Ms. Martha Barrett, Board Member
   
   Ms. Barnes asked about Leave Without Pay and what is the district pocity for other employees? Mr. Chatmon responded that it was "roll over" with a maximum of 62 days. This language was left out of the previous contract. Over a three year period, the Superintendent has been allowed to roll over up to 62 days.
   
   Mr. Chatmon stated concerning the first year (deferred compensation), the money would be provided for the Superintendent but not given to him until the following year. Your maximum for the Superintendent is approximately $42,000. (Mr. Chatmon will confirm this with Ernst & Young) as to the maximum contribution). Even a "set aside" will go against you. Year 2002-03, the contribution is $23,000. If we defer for year one, year two would be $32,000.
   
   Speakers:
   
   Ms. Nancy Broner, Board Member
   Mr. Derrell Chatmon, Assistant General Counsel
   Ms. Brenda Priestly Jackson, Board Member
   
   LEAVE - "No" to 10 days consulting and "YES" to the 4 days of Christmas leave. All Board members agreed to take out Consultant Expenses.
   
   PUNITIVE LANGUAGE - Section 8.7 Good Cause - section on Punitive Language is taken out; may need to revisit 8.6 language (change (A)). Review the 1998 contract, particularly Section 6, Termination.
   
   8.6(A) Base Salary - Mr. Chatmon stated the Board could set what type of compensation prior to termination. Compensation on a daily basis is $854.12 plus benefits for 90 days. We must state "cause"; agreed to take out "punitive language".
   
   Deferred $23,000 going into the Superintendent's account for 2002-03 under TAB 2, RETIREMENT. Ms. Broner said that the idea of funding this at a later date is appealing. Ms. Priestly Jackon said that the Board needs to cut out the first year so that we won't pay a larger amount the following year. The percentage is based upon by the State of Florida (as the Superintendent was not previously a member of the Florida Retirement System).
   
   Speakers:
   
   Ms. Kris Barnes, Board Chairman
   Ms. Nancy Broner, Board Member
   Ms. Brenda Priestly Jackson, Board Member
   Mr. Derrel Chatmon, Assistant General Counsel
   Ms. Cindy Rounds, Board Member
   Mr. Jimmie Johnson, Board Member
   Ms. Martha Barrett, Board Member
   Ms. Vicki Drake, Board Member
   
   A recap regarding the considerations to the current contract:
   
   LIFE INSURANCE - Acceptable
   
   SALARY - Acceptable - Superintendent should receive a raise along with what the teachers receive
   
   Speakers:
   
   Mr. Derrel Chatmon, Assistant General Counsel
   Ms. Cindy Rounds, Board Member
   Ms. Kris Barnes, Board Chairman
   
   
2. READING PROGRAMS
   Minutes: READING:
   
   Ms. Barnes spoke about the lower percentile of students concerning reading. Ms. Priestly Jackson and Mr. Johnson have the most students in the lowest percentile in reading and the district needs to provide the best programs possible for those students. Ms. Barnes appointed Ms. Priestly Jackson as leading the charge in this endeavor. Ms. Priestly Jackson will provide information to the Board in April with a report at the May 6th Board meeting.
   
   

For the Record

1. FOR THE RECORD
   Minutes: Ms. Broner inquired about setting a Human Resources Workshop. The Board agreed to dedicate Monday, March 24, 2003 from 9:00 - 11:00 am for a workshop to review the April 1st agenda. They will return to conduct another workshop on Human Resources from 2:00 - 4:00 p.m. Ms. Priestly Jackson asked about District Level Administrator openings and developing some Board policies. What kind of screening? How do we want these positions filled? A place-holder for the April meeting. Ms. Vicki Reynolds, Assistant Superintendent for Human Resource Services, will address issues on job descriptions, process and minimun qualifications.
   
   Mr. Johnson inquired about contract negotiations with the teachers union and the Volunteer Transfer Policy. Mr. Johnson was concerned about the challenged schools. Retention of teachers in those challenged schools is most important.
   
   Mr. Steve Bright, Budget Director, provided the following information:
   
   TEACHER BENEFITS/RETIREMENT ONLY
   
   2003-04 - 11.13% (9.87%)
   2002-03 - 5.76% (4.50%)
   2001-02 - 7.30% (6.19%)
   SENIOR MANAGEMENT/RETIREMENT ONLY
   
   2003-04 - 12.94% (11.68%)
   2002-03 - 6.06% ( 4.80%)
   2001-02 - 9.28% ( 8.17%)
   2000-01 - 11.13% (10.09%)
   
   The Board agreed to invite the presidents of are colleges and universities (UNF, JU, FCCJ, Edward Waters and University of Phoenix) to a breakfast on April 14, 2003, 8:30 a.m., here in the district administration building.
   
   April 15, 2003 Workshop - consider moving this workshop from 4:00 p.m. to 1:30 - 3:30 p.m. Do we need an agenda item if we move the workshops permanently from 4:00 o'clock?
   
   May 19, 2003 Workshop - definitely move this workshop from 4:00 p.m. to 9:00 - 11:00 a.m. due to graduations that day.
   
   March 13, 2003 Workshop - 3:30 - 4:30 p.m. to finalize Deferred Compensation in the Superintendent's contract.
   
   Ms. Barrett mentioned that Ruby Payne will be here on August 12, 2003. Board members should calendar this important date.
   
   RECAP:
   
   LEAVE - (A) No to 10 days of paid leave for consulting; Yes to 4 days of personal leave for Christmas break; (B) OK
   
   SEPARATION COMPENSATION - changed to 90 days in Section 8.6 because all of 8.7 is deleted
   
   PUNITIVE LANGUAGE - Section 8.7 deleted
   
   CONSULTANT EXPENSES - No,
   
   TERMS - OK
   
   SALARY - Changed to 3 years to coincide with teacher raises
   
   LIFE INSURANCE - OK
   
   DEFERRED COMPENSATION - Will continue on 3/13/03 at 3:30 p.m.
   
   Ms. Barnes mentioned that the retirement for the Superintendent is calculated on his base salary so he's actually getting 15%.
   
   Mr. Chatmon said to refer to Florida Statute 121.055 Senior Management Service Class.
   
   

Adjournment

1. ADJOURNMENT
   Minutes: The meeting adjourned at 10:58 a.m.
   
   Mr. Chatmon said he has spoken with Tim Ballentine, General Director, Research, Assessment and Evaluation, regarding charter school Kreative Kids (as with SOS) and a six year contract. Ms. Priestly Jackson recommended a three year contract. The Board agreed a three year contract with same data on all charter schools.
   
   lsd