Call Meeting to Order

1. CALL MEETING TO ORDER
   Minutes: Ms. Kris Barnes, Chairman of the Board, called the meeting to order at 4:34 p.m. The purpose of the workshop is to obtain Board approval/direction of the procurement process for the selection of a contractor (or contractors).
   
   

Agenda
1. Items to be discussed

1. TRANSPORTATION
   Minutes: Present:
   
   Ms. Kris Barnes, Board Chairman
   Ms. Martha Barrett, Board Member
   Ms. Cindy Rounds, Board Member
   Ms. Nancy Broner, Board Member
   Mr. Jimmie Johnson, Board Member
   Ms. LaShanda Dawkins, Assistant General Counsel
   Ms. Vicki Drake, Board Member
   Ms. Vicki Reynolds, Board Member
   Mr. John C. Fryer, Jr., Superintendent of Schools
   Mr. Tony Zebouni, Assistant General Counsel
   Mr. George Latimer, Associate Superintendent for
   Administration and Business Services
   Mr. John Radcliffe, General Director, General Services
   Mr. David Solomon, Director, Transportation
   Mr. Walter Carter, Treasurer
   Mr. Steve Bright, Budget Director
   Mr. Larry Ganger, Supervisor, Purchasing Services
   Mr. Doug Ayars, Assistant Superintendent for Facilities
   Ms. Lisa Rhodes, Purchasing Services
   Ms. Terrie Brady, President, Duval Teachers United
   Ms. Leslee Russell, Transportation
   Ms. Reta Russell-Houghton, President, PTA
   Ms. Rachel Raneri, Chairman, District Advisory Council
   
   Discussion ensued about having only one company. If they should strike, we'd be paralyzed. This is a huge risk and a strong point. It was suggested that there be a minimum of two companies bidding with a maximum of three companies.
   
   Proposed timeline:
   
   11/18/03 Board Workshop
   12/01/03 Board approval
   12/17/03 Mandatory conference
   01/16/04 RFQ/ITB Responses due
   02/03/04 Final Board action on Award Recommendation
   
   Mr. George Latimer, Associate Superintendent for Administration and Business Services, conducted a powerpoint overview of the current transportation services with five (5) GSA's - 3 are contracted to First Student and 1 each to Gelaro and Atlantic Express.
   
   The presentation showed a map of the areas; rates per mile ranging from $3.10 - $4.08; Request for Qualification (RFQ); a two step process and Invitation to Bid (ITB); the committee of members (7); Request for Proposal (RFP)which has different criteria. There are 10 elements in the RFQ and you must meet all the criteria to move to the next level. Respondents are allowed to submit a "combined" bid for both GSA's in addition to single GSA bids.
   
   Major components of award: a four-year contract with two, one-year extensions; staggered contract years; no limit to number of GSA's per company; recommended GSA's for procurement, etc. See Attachment in the Appendix to the Minutes
   
   Speakers:
   
   Mr. John C. Fryer, Jr., Superintendent of Schools
   Mr. David Solomon, Director, Transportation
   Ms. Kris Barnes, Board Chairman
   Mr. George Latimer, Associate Superintendent for
   Administration and Business Services
   Ms. Vicki Drake, Board Member
   Mr. Jimmie Johnson, Board Member
   Ms. Martha Barrett, Board Member
   Ms. Nancy Broner, Board Member
   Mr. Larry Ganger, Supervisor for Purchasing Services
   Ms. Leslee Russell, Transportation
   
   

For the Record

1. FOR THE RECORD
   Minutes: No items for the record.
   
   

Adjournment

1. ADJOURNMENT
   Minutes: The meeting adjourned at 5:18 p.m.
   
   lsd