CITY OF JACKSONVILLE
CIVIL SERVICE AND PERSONNEL RULES AND REGULATIONS
COMPENSATION
RULE 2
2.01 STATEMENT OF POLICY:
(1) Pay plans shall consist of the approved assignment of pay ranges to classes, the
salary schedules of the pay ranges, and the policies and procedures to be utilized
in paying employees placed in positions classified by the Head of Personnel.
(2) Salary schedules of pay ranges shall consist of pay grades with minimum and maxi-
mum rates being established for all pay ranges.
(3) An employee's base rate shall not be in excess of the maximum rate of the pay
range for the class to which the position occupied by the employee is assigned.
(4) It is the policy of the City to pay a fair and equitable salary based on the responsibility
of the position within the City and upon the performance of the individual occupying
that position.
(5) This rule shall be consistent with public policy and shall be within allocated financial
resources and in accordance with procedures established by the appropriating
authority and shall be administered in accordance with the non-discrimination policy
enunciated in the Statement of Policy of the General Provisions of these Rules.
2.02 ESTABLISHING AND MAINTAINING ANNIVERSARY DATES:
Each employee's anniversary date for pay purposes shall be established twelve (12)
calendar months, to the date, following either an initial/original appointment, a reinstatement
appointment, or a promotional appointment (except on a provisional basis). An employee's
anniversary date shall be changed, in accordance with the following:
(1) When an employee with permanent status is promoted and subsequently demoted
prior to attaining permanent status in the higher class, the employee's anniversary
date shall revert to the same date as that established prior to the promotion.
(2) When an employee is absent without pay for one (1) day or a total of eight (8) hours
accumulated as applicable, the anniversary date shall be advanced in accordance
with procedures established by the Head of Personnel for adjusting employment
dates.
(3) When an employee is granted a probationary increase during or at the end of the
probationary period, the anniversary date shall be changed to one (1) calendar year
from the effective date of such raise.
(4) The Head of Personnel shall determine whether an employee's anniversary date will
be adjusted in circumstances other than those listed above.
2.03 PAY UPON REASSIGNMENT:
The pay of an employee who is reassigned shall be established at the step which most
closely approximates the employee's salary prior to reassignment.
2.04 PAY UPON REINSTATEMENT FROM A REEMPLOYMENT LIST:
The rate of pay for an employee who is reinstated from a reemployment list shall be
determined by the appointing authority. This rate may be established up to the rate at which
the employee was being paid just prior to separation, plus any general adjustment made in
the pay range while the employee was separated from City service.
2.05 PAY UPON REINSTATEMENT FROM A LAYOFF LIST:
An employee who is reinstated from a layoff/demotion or layoff/reemployment list may be
paid up to the rate at which he or she was being paid just prior to being demoted or laid off,
plus any general adjustment made in the pay range while the employee was in a demoted
class or laid off.
2.06 DUAL EMPLOYMENT AND COMPENSATION:
(1) No employee may be employed either within or outside city government, performing
any duties that are in violation of the Code of Ethics for Public Officers and
Employees, Florida Statutes.
(2) No employee shall be compensated by another employer for work performed during
those working hours for which the employee is scheduled to be performing duties for
the City.
(3) Unless recommended by a department or agency head and approved by the Head
of Personnel, no employee shall be employed or compensated by more than one
department or agency of the City.
(4) Unless recommended by a department or agency head and approved by the Head
of Personnel, no employee shall fill more than the equivalent of one full-time position,
or secure compensation simultaneously from two different appropriations.
2.07 HONORARIA:
(1) An honorarium is defined as an honorary payment for services rendered by an em-
ployee to any organization or employer other than the department or agency within
the City where employed but not regular salaries or wages.
(2) An employee shall be eligible to receive an honorarium if:
(a) The department or agency head has granted prior approval for the employee
to perform the services for which the honorarium is to be paid; and
(b) The employee is required to use annual, vacation, compensatory leave, or
leave without pay to cover all absences from duty, including travel time, for
the period during which services are being rendered; and
(c) Preparation for the services to be rendered is not accomplished during the
employee's normal working hours, and no City facilities, personnel, or equip-
ment are used; and
(d) No travel expenses or per diem are paid by the City; and
(e) Rendering of the services in no way interferes or is in conflict with the
employee's regularly assigned duties and responsibilities.
(3) A report of all payments of honoraria shall be made to the City Treasurer within
seven (7) days of receipt thereof.
(4) An employee of a department or agency who renders services to another
department or agency within the City shall not be paid an honorarium for such servic-
es, except when required by law to be paid an honorarium. In such cases, the
employee's salary shall be reduced by an amount equal to the honorarium received,
unless payment of both salary and honorarium is approved by the Head of Personnel
and the appropriate budgeting review authority, or unless the employee is on
approved annual or vacation leave. A department or agency may lend the services
of an employee to another department or agency for a period not to exceed two (2)
work weeks without requiring the using agency to reimburse the employee's
department or agency for the services rendered. Unless approved by the Head of
Personnel and the appropriate budgeting review authority and reimbursed by the
using agency, no employee shall render services for a period in excess of two (2)
work weeks to a department or agency other than the one by which employed.
2.08 SPECIAL ASSIGNMENT:
When an employee volunteers for and accepts a special assignment that does not constitute
a separate classification on a full or part time basis not to exceed one year, the employee
shall continue to be paid at the appropriate pay rate for his/her classification. Such special
assignments may include but are not limited to such purposes as: training others, being
trained, representing the City in civic activities, and participating in quality improvement
teams.
2.09 EFFECTIVE DATE OF SALARY CHANGES:
(1) The effective date of all salary changes provided for in these rules shall be:
(a) The date specified by the department or agency head provided, however, no
effective date shall be prior to the beginning of the pay period in which the
change was approved by the department or agency head, Head of
Personnel and appropriate budgeting review committee or authority.
(b) The date approved by the Head of Personnel when any other salary changes
are approved.
(2) When the effective date of a salary change has been determined in accordance with
this section, the employee shall be paid the old rate of pay for each day in the pay
period prior to the effective date of the salary change, and the new rate shall be paid
beginning the effective date of the change.
2.10 PAYROLL CORRECTION:
A payroll correction shall be made by a department or agency head to provide the salary
increase or decrease to be effective the date of eligibility of the employee for the pay change
if processed within two (2) pay periods following the pay period in which the employee's
salary was to be changed. If not processed within two (2) pay periods, the Head of
Personnel will, upon request of a department or agency head, determine the action to be
taken.
2.11 LIMITATIONS:
(1) Budgetary Limitations:
(a) All provisions of these rules related to salaries are contingent upon funds
being available.
(b) Any deviation from paying employees in accordance with the provisions of
these rules because of budgetary limitations must be approved by the Head
of Personnel.
(2) Other Limitations: An employee's base salary shall not exceed the maximum of the
pay range for the class.
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Authority: Sections 17.03, 17.05, 17.06, City Charter; Chapter 106, 116 and 129,
Ordinance Code; Chapter 112, Part III, F.S.
History: Revised 7/1/82, 1/17/85, 12/8/88, 4/23/90, 3/1/95
Notes:
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